10 Right CRM Metrics for Your Business

Customer relationship management (CRM) software is an indispensable business product. Selecting an ideal CRM program enables companies to track sales processes, log customer info, and monitor company goals while offering valuable company insight and information. CRM also serves as an invaluable repository of company intelligence.

CRM metrics are crucial data that sellers track through CRM software to assess sales success, helping sales professionals assess how well their efforts are faring while giving clarity when making important decisions.

Without proper CRM metrics in place, however, it may become hard to ascertain where an organization should go in its operations and which adjustments must be made; without them, your team could end up underperforming, business processes could become insufficient, or revenue could decrease significantly.

To address these challenges and streamline your business operations, consider implementing Custom ERP Development Services. These tailored solutions can not only improve your ability to track CRM metrics but also provide a comprehensive approach to managing your organization’s resources, enhancing overall operational efficiency, and maintaining a competitive edge in today’s market.

Your CRM metrics can only deliver accurate insights when they draw upon clean data sources – which, unfortunately, many companies aren’t. Some reports from 2022 found that 44 percent of respondents stated their annual revenue has decreased due to low-quality CRM data.”

10 Right CRM Metrics for Your Business

Here are ten metrics your businesses may want to monitor using their CRM system.

Net Promoter Score (NPS)

Your Net Promoter Score measures customer satisfaction with your business. It allows customers to express themselves throughout their customer journey by rating it on a scale from one to ten, providing valuable insight into customer perception of you as an entity. Typically, these scores should be displayed using one scale that measures from 1- 10:

  • 0-6 Ratings: Consumers rating your product or service between zero to six can be seen as detractors
  • 7-8 Ratings: Those could be called passive consumers who enjoy it but don’t feel strongly connected with it.
  • 9-10 Ratings: These scores come from customers who could be considered promoters for your product or service – people who will recommend it to others and help spread awareness.

No matter how ratings are assigned, having some feedback system tied into your CRM solution can help you better comprehend customers’ experiences.

Customer Acquisition Cost (CAC)

Every sales and marketing team’s objective should be to gain as many new customers as possible while spending as little money as possible on customer acquisition costs – CAC measures whether this goal has been reached successfully.

CAC can serve as an indispensable indicator for measuring CRM success and can reveal whether marketing and sales efforts are working effectively or if there are leaks in your sales funnel, such as steep drop-off points. By understanding where potential problems exist, CAC allows businesses to identify issues sooner and diagnose any, resulting in more customer acquisition.

Customer Effort Score (CES)

This metric, also called “CES,” measures customer satisfaction but with an added focus on experience and measuring customer effort. CES measures how easy or difficult customers find it working with your company – from zero to 100 or zero to 10. If a customer must repeatedly follow up for answers about something product/service-related for your company, your score could decrease accordingly.

Integrating customer experience (CE) and Net Promoter Score (NPS) scores into your analyses provides a more accurate picture of customer satisfaction. With the help of custom CRM development services, key CRM metrics can easily be tracked across sales and customer support dashboards.

Rate of Renewal

This CRM metric tracks growth for subscription-based businesses. It shows the percentage rate at which customers choose to renew their relationship with your company after signing up, an essential indicator of its growth.

Customer lifetime value (LTV) is an easy and highly effective metric to gauge CRM success and is essential in driving organizational success. In particular, this metric shows you if your organization provides long-term value to its customers – much like customer churn. LTV should form part of any company’s growth versus business goals metrics.

Customer Churn

Customer Churn, also known as customer turnover and attrition, provides insight into how many of your customers you’re losing over a given timeframe – monthly, quarterly, and yearly calculations may all provide this data.

Measure this performance metric of customer success metrics in your business for ease of measurement and incredible effectiveness. By tracking it, you’ll understand why customers are leaving and can strategize ways to retain them.

Retention Costs

Customer retention is paramount in any business; studies indicate that almost 80% of an organization’s annual revenues come from just 20% of existing customers, so retention efforts must outshine customer acquisition. Measuring them against business costs will give invaluable insight into where your organization can become more cost-efficient.

Calculating customer retention cost is an integral CRM metric, and its success hinges upon the successful implementation of several steps:

  • To start calculating retention cost, define an appropriate period such as monthly, quarterly, or yearly as appropriate to you and start.
  • To calculate an organization’s customer retention expenses, add all customer retention-related expenditures, such as materials and labor.
  • Divide this figure by the total number of retained customers for that timeframe and their retention success percentage (roughly).

When it comes time to determine your average cost per customer retention for an organization, ensure their costs do not surpass the average revenue generated from these customers.

Customer Lifetime Value (CLV)

Customers’ lifetime values (CLVs) provide an estimate of how much individuals will spend with your business during their relationship – or, more precisely, the quantifiable benefit associated with acquiring and keeping each customer.

Utilizing CLV can help businesses better invest in existing customer retention measures to boost long-term returns because new acquisition costs five times more than maintaining current customers. This figure helps you establish how much should be spent on customer acquisition and indicates whether your efforts focus on reaching the appropriate audiences.

CLV can also assess the quality of customer experience. A high churn rate due to poor service will significantly diminish CLV and revenue. So, finding ways to extend customer lifespan – through upselling, cross-selling, loyalty programs, etc. – may provide sustainable growth potential.

First Contact Resolution Rate (FCR)

Your first contact resolution rate (FCR) is also an essential CRM metric you should track. FCR measures your customer service team’s ability to address customer inquiries on initial contact (phone, email, or chat).

Ideally, customer service representatives strive for a 100% FCR rating, while 90% or above should be seen as exceptional results, and anything less than this should raise concerns. The best cloud CRM for developers must reflect their specific business project requirements and development processes for outstanding results.

Expansion Revenue

The measure of expansion revenue equates with measuring an organization’s customer renewal rate, or what Forbes refers to as customer upselling and cross-selling revenue generated from existing customer base through upselling and cross-selling strategies. With about 80% of future company revenues generated through existing customers, according to Forbes estimates, expanding retention is essential in expanding future profits and keeping existing ones.

Length of Each Sales Pipeline Stage Sales

Use sales pipeline stages to monitor deals, track prospects’ needs, and estimate when deals will close. They allow reps to watch every stage as potential deals enter and leave their pipeline, helping reps understand which likely candidates are and when each may close.

Sales pipeline stages represent each step in your sales process that a prospect takes from becoming a lead to becoming a customer, including lead generation, nurturing, marketing qualified lead, sales accepted lead, sales qualified lead qualification process completion, as well as closed deal post-sale evaluation and post-sale review.

If you discover an abrupt dip in sales funnel activity at one stage, take steps to understand why. There may have been a miscommunication between your sales and marketing teams, or something is lacking from proposal templates or email cadences that should help accelerate your average sales cycle timeframe. You should see improvements to the sales cycle timeframe by solving the issue’s root quickly.


Effective use of CRM software can result in higher sales and greater customer engagement; by identifying key metrics, you can attract new ones while driving tremendous success for your business. Knowing which measures to track can make all the difference when measuring CRM success versus failure; knowing your metrics allows you to keep an eye on whether or not you’re meeting goals as they near completion.

CRM metrics may not solve all your business’s issues, but they can undoubtedly assist in pinpointing them. By keeping an eye on some or all of the CRM metrics we’ve listed above, you will gain a clear picture of your organization’s progress and performance. Companies should use these formulas to benchmark campaigns, optimize efforts, and predict revenue forecasting accurately – provided their results can be supported with data; they will have confidence in future successes.

Once an organization begins tracking results and measuring outcomes, its performance will surely improve. CRM provides invaluable metrics that allow employees and management to gauge how the company is progressing.

Also Read: Salesforce: The CRM That Revolutionized Sales Management

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