Decision-makers in companies would often like to push digitization much faster. However, they are usually held back by concerns that their employees will oppose these efforts, such as replacing traditional paper business cards with digital ones.
Fortunately, some constructive tips are available to convince even the most skeptical workforce that there are many key benefits to be gained from going digital.
The following article shows which arguments should be produced in the future regarding increasing the acceptance of digitization processes among employees.
No Confusing Paperwork
Numerous notes, Post-Its, and handwritten notes are piled up on the desks in the German offices. Keeping track of this chaotic paper chaos is usually hardly possible in the already stressful everyday business life. However, digitization offers a practical solution to this problem because it means that all relevant information is stored digitally and, above all, in a structured manner. This not only means the end of handwritten reminders and notes – in many companies, even project documentation and the recording of working times are still made by hand.
Of course, this means there is a high risk that these slips of paper will be lost or cannot be found when needed. With the help of digital recording and filing, a large amount of work can be saved.
Save Valuable Time Through Automated Processes
In addition, there are probably some unpleasant tasks in every office that must be done daily. However, if processes in the company are digitized, such standardized processes can be automated.
Only minimal time is required for administrative work and general bureaucracy. However, this should not be confused with ultimately attempting to replace human labor with technical innovations. Instead, the employees get valuable time to devote their experts to the relevant core tasks.
Make Work More Efficient
Numerous time-consuming and highly inefficient processes can still be discovered in everyday business, such as a document being printed, signed, and then digitally scanned. However, this procedure can be dispensed with in the future, for example, by using a digital signature.
In addition, the numerous possibilities of digitization can also be used to exchange documents, make appointments and agreements – and all this extremely quickly and easily on the Internet.
However, digitization does not necessarily mean that all procedures and processes are relocated to the online area – even in a digitized world, personal exchange with colleagues, joint breaks, and private meetings are still necessary.
Location-Independent And Flexible Working
In everyday life, there are always situations where it is pretty challenging to reconcile the specified office working hours with other vital appointments and obligations.
In many cases, however, it is still impossible to shift the work to the home office on such days, as the appropriate technical equipment and the necessary documents are unavailable there.
However, suppose processes in companies are digitized in a structured way. In that case, employees can be given much more freedom and flexibility, so they can also work from their home office or another location by arrangement.